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Amazon Settlement Reconciliation for Indian Sellers
4.8 / 5 from 6 Amazon sellersAmazon pays you a single net amount per settlement. ListingPilot breaks that amount back down to orders, fees, refunds and deductions, so you can see whether every delivered order was paid and whether the fees taken match what you expected. It uses the settlement and finance data your account already exposes through the Amazon SP-API.
Table of Contents
1. Why amazon.in payouts rarely match your sales
Your sales report shows what customers paid. Your bank shows what Amazon deposited. In between are dozens of line items per order: referral fee, closing fee, shipping or FBA fees, GST on those fees, refunds, refund commission, GST TCS and income-tax TDS. On top of these come account-level charges that belong to no single order. Seller Central shows the total for each settlement. It does not tell you, order by order, whether that total is right.
Most Indian sellers only notice a problem when cash feels short at month end. By then the evidence is spread across several settlements. Amazon settlement reconciliation keeps that check running continuously, in the week each settlement lands.
2. What comes out of an Indian settlement
| Deduction | What it is | What to check |
|---|---|---|
| Referral fee | % of item price, by category (0% under ₹1,000 in eligible categories since March 2026) | Category and price band match the SKU |
| Closing fee | Fixed fee by price band and fulfilment channel | Band changes after price edits |
| Shipping / FBA fees | Easy Ship weight handling or FBA pick, pack and storage | Charged weight vs actual and volumetric weight |
| GST on fees | 18% on Amazon's fees (claimable as input credit if you are GST registered) | Fee invoices match settlement totals |
| GST TCS | Tax collected at source by Amazon, 0.5% of net taxable supplies since 10 July 2024 | Claim it in your GST return |
| TDS (194-O) | Income-tax TDS on e-commerce sales, 0.1% since 1 October 2024 | Matches Form 26AS |
| Refunds | Customer refund plus refund commission retained by Amazon | Refund has a matching return where one is expected |
Fee rates change. Check current numbers in our Amazon seller fees India 2026 guide before you treat a difference as an error.
3. Where payout gaps usually come from
- Delivered but unpaid orders: an order shows as delivered, but no settlement line has paid it after the usual cycle.
- Short-paid orders: the order was settled, but the net amount is lower than expected once normal fees are taken out.
- Fee discrepancies: a fee charged at a different category, price band or weight tier from the one the SKU should fall in.
- Refund-heavy SKUs: refunds and refund commission quietly eating margin on a few ASINs.
- Account-level deductions: charges with no order ID that are easy to miss because they never show up in an order view.
4. What ListingPilot shows, view by view
- Settlement overview: pick any settlement period and see gross sales, Amazon fees, refunds and the bank deposit, plus the number of rows in that settlement.
- Order-level ledger: every order with gross sales, fees, refunds, net payout, expected payout and a status of OK, fee discrepancy or overdue. Expand any order to see its raw settlement line items.
- Unattributed account deductions: rows without an order ID, listed separately so they are not lost inside the net figure.
- Daily settlement breakdown: gross, fees, refunds and net payout by day.
- Incoming payments: orders not yet linked to a settlement, with the expected settlement date and days pending. Anything pending more than 21 days is flagged overdue.
- Missing-payment check: delivered orders with no matching payment row after your threshold (7 days by default, adjustable), with expected vs received amount, charges cut and other adjustments. Export to CSV for your accountant or for a Seller Support case.
- Alerts: fee discrepancies and overdue payments collected in one list.
ListingPilot does not file reimbursement claims for you. It gives you the order ID, settlement ID and amount difference that Seller Support asks for.
5. Manual reconciliation vs ListingPilot
| Task | Spreadsheet method | In ListingPilot |
|---|---|---|
| Get settlement data | Download each settlement report from Seller Central | Synced through SP-API (run Sync Payments) |
| Match orders | VLOOKUP order IDs against the order report | Order-level ledger with expected vs net payout |
| Find unpaid orders | Filter delivered orders without a settlement row | Missing-payment list with an adjustable day threshold |
| Spot odd deductions | Scan rows with a blank order ID | Unattributed account deductions view |
| Share with accountant | Rebuild the sheet every month | CSV export |
6. A weekly routine that fits the settlement cycle
- When a settlement lands, open it in the overview and check that the bank deposit matches the amount credited to your account.
- Filter the ledger to fee discrepancies and look at the largest five.
- Check the missing-payment list and export anything past your threshold.
- Review unattributed deductions for charges you do not recognise.
- Feed the settled numbers into your profit view so ACoS and margins are measured against real payouts.
From reconciliation to a P&L you can trust
A P&L built on order value and estimated fees will always look better than reality. A P&L built on settled amounts shows what actually reached your bank. Use the Amazon profit dashboard for per-SKU margin, read how to find real Amazon profit, and pair it with Amazon return management to see which SKUs lose money to refunds. Check that ad spend is measured against net revenue on the Amazon PPC dashboard. Plan details are on the pricing page, and the India requirements checklist for choosing a tool is on Amazon seller software India.
Amazon settlement reconciliation FAQs
What is Amazon settlement reconciliation?
It is checking every settlement Amazon pays you against the orders, refunds and fees behind it, so you know the bank deposit is correct. In practice that means matching each order ID to its settlement lines, comparing the expected payout with what was received, and isolating fees, refunds and deductions that do not match.
How often does Amazon India pay sellers?
Amazon.in disburses on a recurring settlement cycle, typically every 7 days, and an order usually becomes eligible for payment only after it is delivered plus a reserve period. Your exact policy is shown on the Payments page in Seller Central. ListingPilot lists each settlement period with its start and end dates so you can see which orders landed in which deposit.
Why is my Amazon payout lower than my sales?
A settlement is net of referral, closing, shipping and FBA fees (each with 18% GST), refunds and refund commissions, GST TCS (0.5% from 10 July 2024) and income-tax TDS under section 194-O (0.1% from 1 October 2024), plus account-level charges. The gross-to-deposit view in ListingPilot shows gross sales, Amazon fees, refunds and the bank deposit side by side for each settlement.
How do I find delivered orders Amazon has not paid for?
In ListingPilot the Reconciliation view lists delivered orders with no matching settlement or payment row. Orders past your threshold (7 days by default, adjustable) are flagged as missing payments; newer ones are shown as coming payments. You can export either list to CSV with order ID, SKU, expected and received amounts.
Does ListingPilot file reimbursement claims with Amazon for me?
No. ListingPilot finds and documents the gaps, with order ID, settlement ID, expected vs received amount and the raw settlement lines, so you or your team can raise the case with Seller Support. It does not file claims or act on your Seller Central account for reimbursements.
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